The essential functions of each work stage relevant to the service are identified hereafter as follows:
Stage 1: Inception
| (a) | Receive, appraise and report on the client's requirements with regard to the client's brief; |
| (b) | Determine the site and rights and constraints; |
| (c) | Determine budgetary constraints; |
| (d) | Determine the need for consultants; |
| (e) | Determine indicative project timelines; |
| (f) | Determine methods of contracting; and |
| (g) | whether other statutory authority applications are required or desirable. |
Stage 2: Concept and viability (concept design)
| (a) | Prepare an initial design concept and advise on: |
| (i) | the intended space provisions and planning relationships; |
| (ii) | proposed materials and intended building services; and |
| (iii) | the technical and functional characteristics of the design. |
| (b) | Check for conformity of the concept with the rights to the use of the land. |
| (c) | Consult with local and statutory authorities. |
| (d) | Review the anticipated costs of the project. |
| (e) | Review the project programme. |
Stage 3: Design Development
| (a) | Develop all aspects of the design from concept to full development, including but not limited to, construction systems, materials, fittings, and finishes selections; |
| (b) | Review the programme and budget with the client, principal consultant or other consultants; |
| (c) | Coordinate other consultants designs into building design; |
| (d) | Prepare design development drawings including drafting technical details and material specifications; |
| (e) | Discuss and agree on the building plan approval requirements with the local authority; |
Stage 4: Documentation and procurement
Stage 4.1
| (a) | Prepare documentation required for local authority building plan application submission; |
| (b) | Co-ordinate technical documentation with the consultants and complete primary co-ordination sufficient to support building plan submission; |
| (c) | Review the costing and programme with the consultants; |
| (d) | Obtain the client's authority, and submit documents for approval at the local authority. |
Stage 4.2
| (a) | Prepare specifications for the works; |
| (b) | Complete technical documentation sufficient for tender; |
| (c) | Obtain offers for the execution of the works; |
| (d) | Evaluate offers, and recommend a successful tenderer for appointment; |
| (e) | Prepare the contract documentation and arrange the signing of the building contract by the client and the successful tenderer; |
| (f) | Complete remaining technical documentation and coordinate same with the consultants; |
Stage 5: Construction
| (a) | Administer the building contract; |
| (b) | Give possession of the site to the contractor; |
| (c) | Issue construction documentation; |
| (d) | Review sub-contractor designs, shop drawings and documentation for conformity of design intent; |
| (e) | Inspect the works for conformity with the contract documentation and acceptable quality in terms of industry standards; |
| (f) | Administer and perform the duties and obligations assigned to the principal agent in the building contract; |
| (g) | Manage the completion process of the project; |
| (h) | Assist the client to obtain the required documentation necessary for the client to obtain the occupation certificate. |
Stage 6: Close-out
| (a) | Facilitate the project close-out including the preparation of the necessary documentation to effect completion, handover and operational manual of the project. |
| (b) | When the contractor's obligations with respect to the building contract have been fulfilled, the architectural professional shall issue the certificates related to the contract completion. |
| (c) | Provide the client with construction record documentation and the relevant technical and contractual undertakings by the contractor and subcontractors. |
