Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011)RegulationsCivilian Secretariat for Police Service Regulations, 2016Chapter 7 : Reporting Standards and Procedures for Core Units of the Civilian Secretariat28. Standards for reporting |
| (1) | The Head of each core Unit in the Civilian Secretariat must submit quarterly activity reports of that Unit to the Secretary for consideration and approval. |
| (2) | The Secretary must, after consultation with the Heads of the relevant Units on its report, submit a consolidated report to the Minister for approval before it is submitted to Parliament. |
| (3) | The Secretary may, where he or she deems it necessary or appropriate, provide a copy of the consolidated report to the National Commissioner for comment before submission to the Minister. |
| (4) | The consolidated reports must focus on the following or, at a minimum, include detailed information on the following— |
| (a) | Monitoring and Evaluation |
| (i) | an assessment into the performance of the police service and the extent to which its priorities cover the mandate of the police service, the extent of the implementation of the business plan of the police and its alignment with the national policing or safety and security priorities; |
| (ii) | the policing objectives on each priority; |
| (iii) | the adequacy and utilisation of the resources allocated to each priority, including the utilisation of the budget; |
| (iv) | compliance by the police service of the policy directives or instructions of the Minister; |
| (v) | compliance by the police with obligations and responsibilities under the Domestic Violence Act, 1998 with recommendations to the police service on disciplinary procedures and measures; |
| (vi) | an assessment of the police service’s ability to receive and deal with complaints against its members; |
| (vii) | information on the nature and extent of disciplinary cases and grievances registered that are related to and have impact on the performance of policing activities; |
| (viii) | an indication of the mechanisms utilised to resolve disciplinary cases; |
| (ix) | an assessment on training institutions, training curriculum, training personnel and the extent to which training of members have contributed to improved service delivery by the police service; |
| (x) | the status of and functionality of sector policing; and |
| (xi) | any other information that the Minister or the Secretary may require to be included in the Report, including any other matter arising out of the monitoring and evaluation activities of the Unit. |
| (b) | Partnerships |
| (i) | reports on liaison and communication with stakeholders; |
| (ii) | reports on Implementation of partnership strategies to mobilise roleplayers and stakeholders in the fight against crime; |
| (iii) | reports on co-ordination of transversal crime prevention partnerships and initiatives in national and provincial spheres; |
| (iv) | reports on facilitation and implementation of intergovernmental cooperation on safety; and |
| (v) | reports on guidance to community police fora and the status of their functionality in provinces. |
| (c) | Policy and Research |
| (i) | reports on research conducted or being conducted into policing and crime prevention related matters; |
| (ii) | reports on policies drafted and policy advice prepared; and |
| (iii) | the extent to which policies have been approved and shaped the content of legislation. |
| (d) | Legislation |
| (i) | reports on progress on Bills being drafted; |
| (ii) | processes followed in drafting Bills; |
| (iii) | research conducted in drafting Bills; |
| (iv) | opinions compiled; |
| (iv) | support provided to ensure Minister’s statutory obligations are complied with; and |
| (vi) | any other legal matters. |