Communal Property Associations Act, 1996 (Act No. 28 of 1996)RegulationsRegulations in terms of the Communal Property Associations Act3. Register to be kept by the Registration Officer |
| (1) | The Registration Officer must keep a register known as the Register of Communal Property Associations which shall be a public record. |
| (2) | The register must consist of computer, written or any other records or a combination of them and must include an index, files and other components which the Registration Officer may consider necessary or advisable for the implementation of the Act and these regulations. |
| (3) | The register must contain the information relating to all registered bodies which are specified by the Act and these regulations or which are necessary for the implementation of their provisions, including— |
| (a) | an index containing (in respect of each separate body which is registered)— |
| (i) | a registration number consisting of the letters "CPA", followed by an oblique or slash "/", followed by a two-digit number representing the last two digits of the year of registration, followed by an oblique or slash "/", followed by a four-digit sequential number representing the separate number allocated to each consecutive body which is registered, followed by an oblique or slash "/", followed by a letter which must be "P" in the case of a provisional association and "A" in the case of an association and "S" in the case of a similar entity; |
| (ii) | the name of the body which is registered and its address and that of its agent or representative (if any); |
| (iii) | a similar entity's number (if any) which was allocated to it by the Registrar of Companies, the Master of the Supreme Court or any other official in terms of any other law; |
| (iv) | the date of registration of the body in terms of regulation 2; |
| (v) | the date of deregistration of a registered body; |
| (vi) | a reference to the number/s allocated by the Department of Land Affairs to any file/s it may have concerning the body or the community it represents; |
| (vii) | in the case of a similar entity, a list of the sections and subsections of the Act which are applicable to the body concerned, and a reference to any qualifications or conditions imposed by the Minister in terms of section 2(3) of the Act; |
| (viii) | the title deed number and a brief description of any land to which the registered body has acquired a right; |
| (ix) | the date/son which any amendment/s of the body's constitution were accepted by the Director-General; |
| (b) | a file in respect of each separate body which is registered bearing the registration number referred to in regulation 3(a)(i) and the body's name and containing the following documents— |
| (i) | the duplicate registration certificate; |
| (ii) | the Director-General's consent to the registration of the body concerned or, if that body is a separate entity, a copy of the Gazette in which the notice referred to in section 2(3) of the Act appeared; |
| (iii) | the constitution which was adopted by or imposed on the body concerned and which has been endorsed by the Director-General as having been accepted by him/her or as having been approved by the Minister as stipulated in section 5(5) of the Act, together with the date of such acceptance or approval; |
| (iv) | any amendment to the body's constitution which has been adopted by the body concerned and which has been endorsed by the Director-General as having been accepted by him/her, together with the date of such acceptance; |
| (v) | a certified copy of a similar entity's founding document or constitution as a trust, other association or company; |
| (vi) | a certified copy of a similar entity's certificate of registration as a trust, association or company including a Certificate to Commence Business in the case of a company; |
| (vii) | any information, reports, returns and other documents which the registered body is required by the Act and these regulations to lodge with the Director-General or the Registration Officer. |