Companies Act, 1973 (Act No. 61 of 1973)Chapter VII: Administration of CompaniesMinutes, Minute Books and Reports of Meetings204. Keeping of minutes of meetings of companies |
| 1) |
| a) | Every company shall cause minutes of the proceedings at any meeting of the company to be entered, in one of the official languages of the Republic, in one or more minute books kept for the purpose, within one month after the date on which the meeting was held. |
| b) | Any such minute book shall be kept at the registered office of the company or at the office where such minute book is made up. |
| 2) | For the purpose of this section loose leaves of paper shall not be deemed to constitute a minute book unless they are bound together permanently, without means provided for the withdrawal or insertion of leaves and the pages are consecutively numbered. |
| 3) | The minutes of any meeting purporting to be signed by the chairman of that meeting or by the chairman of the next succeeding meeting shall be evidence of the proceedings. |
| 4) | Any company which fails to comply with any requirement of subsection (1) or (2), and every director or officer thereof who knowingly permits or is a party to the failure, shall be guilty of an offence. |