| 4.1.1 | The contractor shall submit to the employer’s representative: |
| (a) | within 30 days of the contract coming into effect or the issuing of an order, a contract compliance baseline training plan taking into account the skills mix and type of workers that are to be engaged; |
| (b) | interim contract compliance training reports at intervals which do not exceed 3 months; and |
| (c) | a final contract compliance training report within 15 days of reaching completion, end of the service, the delivery date for all work required or practical completion in the case of professional service, service, design and construct contracts, and engineering and construction works contracts, respectively. |
| 4.1.2 | The information contained in the final contract compliance training report shall include the contract skills development goal achieved (in Rands or in hours) in the performance of the contract and a breakdown of the goal achieved in respect of the following: |
| (a) | the name and contact details of the SDA, |
| (b) | the skills mix and skills types achieved on the contract; and |
| (c) | the names, ID numbers and period of employment of each learner and candidate. |
| 4.1.3 | The contractor shall keep records of the hours worked and registration particulars towards compliance with this standard. The contractor shall allow the employer’s representative to inspect or audit such training records at any time. |
| 4.1.4 | The employer’s representative shall undertake suitable random audits on records to confirm compliance with requirements. |
| 4.1.5 | The learners shall be directly employed by the contractor or SDA. The contractor shall enter into a contract agreement with the cidb SDAs, training provider or skills development facilitator of their choice participating in the implementation of this standard to: |
| (a) | prepare training plans for registered learners, including details of the scope of experiential work to be covered and expected outcomes; |
| (b) | register learners with the appropriate Sector Education and Training Authority established in terms of the Skills Development Act of 2008 (Act 37 of 2008); |
| (c) | manage learner registration with appropriate trade testing authorities as well as preparation for the trade test; |
| (d) | liaise with the supervisor to monitor onsite training progress of learners; |
| (e) | liaise with the supervisor to arrange for summative assessments at appropriate stages of the training; and |
| (f) | liaise with the supervisor to prepare reports for the employer or employer’s representative. |
| 4.2 | STRUCTURED WORKPLACE LEARNING OPPORTUNITIES FOR LEARNERS |
| 4.2.1 | Structured workplace learning opportunities shall be aligned to the curriculum requirements set for the particular part or full occupational qualification or professional designation for which the learner is registered. |
| 4.2.2 | A responsible supervisor will be appointed to allocate learning tasks, under the guidance of a competent person, to learners in line with their training plans. |
| 4.2.3 | Mentoring associated with structured workplace learning for artisan learners shall be undertaken by an artisan in the applicable trade with a minimum of 3 years of trade specific experience. The number of artisan learners mentored by a single mentor shall,unless otherwise permitted by the National Artisan Moderation Body, not exceed 4 at any one time. |
| 4.2.4 | Supervision associated with structured workplace learning for learners leading to a part or full occupational qualification other than artisan learners shall be undertaken by a person qualified in the applicable discipline with a minimum of 3 years of post-qualification experience. |
| 4.2.5 | The contractor shall submit to the employer’s representative, in respect of each learner: |
| (a) | within one month of commencing work directly related to the contract or order, a workplace training plan together with name of the learner’s mentor and supervisor; |
| (b) | within one month of commencing work directly related to the contract or order: |
| (1) | proof of registration as a learner with the relevant SETA where applicable; and |
| (2) | a copy of the mentorship agreement entered into with the learner or the company mentorship agreement entered into with the relevant qualified agency; |
| (c) | within two weeks of updating a workplace training plan, the revised workplace training plan; |
| (d) | a quarterly progress report and a final report at the end of the structured mentorship period including a log of exposure and interactions with the mentor in sufficient detail to demonstrate compliance with requirements, signed off by the mentor, the supervisor and the learner. |
| 4.2.6 | Learners shall be required by the mentor to complete training reports required by the relevant qualifying authority whenever a substantial activity or training period has been completed. |
| 4.2.7 | The mentor and supervisor shall sign off all reports and logbooks to allow the learner to move to other projects or employment and continue the path towards a qualification. |
| 4.3 | STRUCTURED WORKPLACE LEARNING FOR CANDIDATES |
| 4.3.1 | Mentoring associated with structured workplace learning for candidates shall be in accordance with the prescripts of the relevant professional body or statutory council. |
| 4.3.2 | The contractor shall: |
| (a) | appoint a supervisor who is actively engaged in work directly associated with the contract to issue tasks, oversee their implementation and provide input to the candidate on an on-going basis; |
| (b) | identify a suitable mentor for the candidate. If the contractor does not have an inhouse mentor, the contractor shall enter into a mentoring agreement with the candidate and an external company as required by the professional body or statutory council; and |
| (c) | issue each candidate with a portfolio of evidence file which is to be kept up to date with all the documentation issued or prepared including the workplace training plan and all revisions thereof as well as copies of the logbook entries and training experience reports. |
| 4.3.3 | The mentor shall from time to time provide an updated workplace training plan for a candidate outlining the activities in which the candidate will be involved, including activities required by the relevant professional body or statutory council. The mentor shall require candidates to maintain a logbook issued by the relevant professional body or statutory council. The mentor shall sign off such logbook at quarterly presentations and progress review meetings. |
NOTE: The mentor should ensure where the duration of the contract or order exceeds the minimum time to register in a professional category of registration that candidates are exposed to the full range of activities and work towards assuming the full level of responsibility recommended by the relevant professional body or statutory council. This may require rotations and secondments.
| 4.3.4 | The contractor shall submit to the employer’s representative, in respect of each candidate: |
| (a) | within one month of commencing work directly related to the contract or order: |
| (1) | a workplace training plan together with name of the candidates’ mentor and supervisor; |
| (2) | proof of registration as a candidate with the relevant professional body or statutory council; and |
| (3) | register all beneficiaries of the Standard be with the cidb SDA |
| (b) | within one month of commencing work directly related to the contract or order a copy of the mentorship agreement entered into with the candidate or the company mentorship agreement entered into with a professional body or statutory council; |
| (c) | within two weeks of updating a workplace training plan, the revised workplace training plan; |
| (d) | quarterly progress reports and a final report at the end of the structured mentorship period including a log of exposure and interactions with the mentor in sufficient detail to demonstrate compliance with requirements, signed off by the mentor, the supervisor and the candidate. |
| 4.3.5 | Candidates shall be required by the mentor to complete training reports required by the relevant professional body or statutory council whenever a substantial activity or training period has been completed. |
| 4.3.6 | The mentor and supervisor shall sign off all reports and logbooks to allow the candidate to move to other projects or employment and continue on the path towards registration where the work related to the contract ends for whatever reason prior to the candidate gaining sufficient experience for registration. |
