Customs and Excise Act, 1964 (Act No. 91 of 1964)Customs and Excise RulesChapter IV : Customs and Excise Warehouses: Storage and Goods in Customs and Excise WarehousesRules for Section 21 of the ActRule 21.03Keeping of books accounts and documents |
21.03.07
| (a) | For the purposes of section 101 and notwithstanding anything to the contrary in any rule contained, every licensee must— |
| (i) | keep proper books, accounts and documents and any data created by means of a computer, of all transactions relating to the activity in respect of which the licence is issued, for a period of five years calculated from the end of the calendar year in which any such document was created, lodged or required for the purposes of any customs and excise procedure; |
| (ii) | include in such books, accounts, documents and any data any requirements prescribed in any provision of the Act in respect of a storage warehouse for imported goods; |
| (iii) | produce such books, accounts, documents and data on demand at any reasonable time and render such returns or submit such particulars in connection with the transactions relating to the licensed activity as the Commissioner may require. |
| (b) | Such books, accounts, documents and data must include— |
| (i) | Where applicable— |
| (aa) | proper accounting reports of each type of goods received, stored, the operations carried out in respect thereof, the quantity of waste or scrap and the quantity of goods removed for export; |
| (bb) | copies of invoices, dispatch delivery notes, bills of entry, transport documents, orders, payments received and made, and such other documents relating to the export of the goods of which particulars must be inserted on the bill of entry export as contemplated in rule 38.15; |
| (cc) | copies of the contract of carriage entered into between the licensee and the licensed remover of goods in bond and delivery instructions issued to such remover in respect of each consignment; |
| (dd) | a monthly reconciliation of all movements of goods into and out of such warehouse and operations carried out in respect thereof as contemplated in paragraph (aa); |
| (c) | The requirements specified in paragraphs (a) and (b) shall apply mutatis mutandis, as may be applicable in each case, to any importer, exporter, clearing agent or other person who partakes in any activity contemplated in these rules |