Customs and Excise Rules > Chapter IV: Customs and Excise Warehouses: Storage and Manufacture of Goods in Customs and Excise Warehouses > Rules for Section 21 of the Act > Rule 21.05

21.05.11

(a)	For the purpose of section 101, and notwithstanding anything to the contrary in any rule contained, a licensee must—

(i)

keep proper books, accounts and documents and any data created by a computer of all transactions relating to the activities in respect of which the license is issued, for a period of five years calculated from the end of the calendar year in which any such document was created, lodged or required for purposes of any customs procedure contemplated in the rules;

(ii)	include in such books, accounts and documents and data any requirements prescribed in any provision of the Act in respect of a storage warehouse for imported or locally-produced goods; and

(iii)

produce such books, accounts, documents and data on demand at any reasonable time and render such returns or submit such particulars in connection with the transactions relating to the licensed activity as the Commissioner may require.

(b)	Such books, accounts, documents and data must include, as applicable—

(i)	proper accounting records of each type of goods received, stored and sold;

(ii)	monthly and year-end balances of goods that remain unsold;

(iii)

copies of bills of entry, invoices, orders for goods, delivery notes and payments received and made;

(iv)	copies of forms SAD 500 and supporting documents contemplated in rule 21.05.09;

(v)	sales invoices or other sales documents;

(vi)	the following details in respect of any person referred to in rule 21.05.07(a) who purchased goods from the special shop for diplomats:

(aa)	The name and passport or travel document number; and

(bb)	the number and expiry date of the diplomatic identity card referred to in rule 21.05.07(a)(i); and

(vii)

any other documents the Commissioner may specify.

Customs and Excise Act, 1964 (Act No. 91 of 1964)

Customs and Excise Rules

Chapter IV : Customs and Excise Warehouses: Storage and Goods in Customs and Excise Warehouses

Rules for Section 21 of the Act

Rule 21.05

Keeping of books, accounts and documents