Disaster Management Act, 2002 (Act No. 57 of 2002)

Notices

Directions relating to National Environmental Management Permits and Licences during Alert Level 3

Annexures

Annexure 2 : Permitting services to be provided by issuing authorities in terms of the National Environmental Management Act and the Environmental Impact Assessment Regulations
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Annexure 2: Permitting services to be provided by issuing authorities in terms of the National Environmental Management Act and the Environmental Impact Assessment Regulations

 

General provisions:

 

1. The provision of services indicated in the table below, in addition to the specific requirements indicated in the table, is subject to all the applicable health and safety and other restrictions, directions and requirements determined in terms of section 27(2) of the Disaster Management Act.

 

2. If there is any uncertainty about whether an activity is allowed or not, the relevant official of the applicable authority should be approached for guidance and/or confirmation.

 

3. At all times it must be ensured that reasonable opportunity is provided for public participation and that all administrative actions are reasonable. While the COVID-19 pandemic is a unique circumstance, the specific circumstances in each case must be considered in order to determine what will be reasonable. If in the circumstances of a particular case reasonable alternative methods to give notice to potential interested and affected parties are available, then the relevant competent authority can be approached for an agreement in this regard as provided for in regulation 41(2)(e) of the Environmental Impact Assessment Regulations, as per the table below.

 

Authority

Service to be provided

Mechanism for provision of the service

DEPARTMENT OF ENVIRONMENT, FORESTRY AND FISHERIES

General actions

Pre-application meeting requests;
•Requests for pre-application meetings to be submitted in electronic format via email address listed below:

[email protected]

Public Participation Plan Discussion meetings;
•Public Participation Plan discussion meetings for pending applications must be submitted to the relevant assigned case officer.

Meetings conducted with external parties
•Meetings will be conducted virtually via Microsoft Teams, if required.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) — Receipt
•A request for an extension in terms of Regulation 3(7) to be submitted in electronic format via email address listed below:

[email protected]

Extension requests ito Regulation 3(7) — Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications — Receipt
•The notification to be submitted in electronic format via email address listed below:

[email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications — Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Please note all documents submitted must be in an electronic format, which includes all signatures, annexures which are included as part of the application form and/or reports.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Receipt of reports
•All reports to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of Regulation 27(4) to be submitted in electronic format via email address listed below:

[email protected]

Regulation 27(4) decisions issued
•A decision for correction in terms of Regulation 27(4) will be sent as signed letters via email to applicant and EAP.

DEPARTMENT OF MINERAL RESOURCES AND ENERGY

General actions

Pre-application meeting requests
•Request for pre-application meetings to be submitted electronically with the use of the e-mail addressed of all Regional offices (E-mail per Region for which the application relates).

Public Participation Plan/Discussion meetings
•It would be prudent to reduce queries to writing to avoid possible misunderstanding/miscommunication. The Public Participation Plan meetings for pending applications must be submitted to the relevant assigned case officer.
•Public Participation Plan meetings for new applications to be discussed with the relevant assigned case officer.

Meetings conducted with external parties
•Meetings will be conducted virtually via Microsoft Teams or telephone call, whichever is more feasible

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of Regulation 3(7) to be submitted in electronic format via email to the relevant assigned case officer. NB: It is imperative to note that the e-mail capacity for the DMR is limited to a maximum of 5MB

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP. NB: It is imperative to note that the e-mail capacity for the DMR is limited to a maximum of 5MB

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format to the relevant assigned case officer.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits. The norm is that at least two officials should conduct these site visits at any given time and it shall continue as such provided they adhere to the Disaster Management Regulations

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Please note all documents submitted must be in an electronic format, which includes all signatures, annexures which are included as part of the application form and/or reports. Documents must be not exceed 5MB as it is the maximum allowed by the system within the Department.
•Documents are to be uploaded on SAMRAD.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications must be submitted on SAMRAD.

Receipt of reports
•All reports must be loaded on SAMRAD.
•Hard copies submitted to the relevant Regional Office.

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of Regulation 27(4) to be submitted in electronic format to the relevant assigned case officer.

Regulation 27(4) decisions issued
•A decision for correction in terms of Regulation 27(4) will be sent as signed letters via email to applicant and EAP.

EASTERN CAPE DEPARTMENT:

ECONOMIC DEVELOPMENT, ENVIRONMENTAL AFFAIRS AND TOURISM

General actions

Pre-application meeting requests
•Requests for pre-application meetings to be submitted in electronic format via email addresses listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

Public Participation Plan Discussion meetings
•The nature, type and extent of the Public Participation Process shall be guided in line with the official application form which allows for deviations.
•A request for a Public Participation Plan Discussion meetings to be submitted in electronic format via email addresses listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

Meetings conducted with external parties
•Meetings will be conducted virtually via Microsoft Teams or Zoom if required and possible.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of Regulation 3(7) to be submitted in electronic format via email addresses listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

•The actual report/s shall be shared via One Drive.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•The procedure and process below in so far as it relates to electronic documents remain the same for Eastern Cape.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

Receipt of reports
•All reports to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

•The actual report/s shall be shared via One Drive.

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of Regulation 27(4) to be submitted in electronic format via email address listed below:
1.Amathole Region: Ms Hlomela Hanise

Email: [email protected]

2. Alfred Nzo: Ms Nosisa Ndaba

Email: [email protected]

3. Chris Hani: Mr Mncedisi Makosonke

Email: [email protected]

4. Joe Gqabi: Ms Andiswa Qinisile

Email: [email protected]

5. ORT: Mr Qondile Paliso

Email: [email protected]

6. Sarah Baartman: Mr Dayalan Govender

Email: [email protected]

Regulation 27(4) decisions issued
•All decisions issued will be sent as signed letters via email to applicant and EAP.

FREE STATE DEPARTMENT: ECONOMIC, SMALL BUSINESS DEVELOPMENT, TOURISM AND ENVIRONMENTAL AFFAIRS

General actions

Pre-application meeting requests
•Requests for pre-application meetings to be submitted in electronic format via email to:

[email protected]; and,

[email protected]

Public Participation Plan Discussion meetings
•A request for a Public Participation Plan Discussion meetings to be submitted in electronic format via email to:

[email protected]; and,

[email protected]

Meetings conducted with external parties
•Meetings will be conducted virtually, if required. Physically social distancing will be adhered to and it won’t be more than 20 people

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito. Regulation 3(7) – Receipt
•A request for an extension in terms of regulation 3(7) to be submitted in electronic format via email address to:

[email protected]; and,

[email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address to:

[email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to EAP.

Electronic documents
•Please note all documents submitted must be in an electronic format, which includes all Signatures, Annexures which are included as part of the application form and/or reports.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted via e-mail to [email protected] with attached pdf versions of letters and reports.
•Large Documents that cannot be emailed must be uploaded to

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected].
•The relevant authority may require that a hard copy/copies of an application and reports, and original documents also be submitted to the relevant authority by a certain date.

Receipt of reports
•All reports to be submitted via e-mail to [email protected] with attached pdf versions of letters and reports.
•Large Documents that cannot be emailed must be uploaded to

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected].
•The relevant authority may require that a hard copy/copies of an application and reports, and original documents also be submitted to the relevant authority by a certain date.

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email address to [email protected].

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.

GAUTENG DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT

General actions

Pre-application meeting requests received
•Application for pre-application meetings to be submitted in electronic format via email address listed below:

[email protected]; [email protected]

Public Participation Plan Discussion meetings
•Public Participation Plan meetings to be submitted in electronic format via email address listed below:

[email protected]

Meetings conducted with external parties
•Meetings will be conducted virtually via Microsoft Teams, if required.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of regulation 3(7) to be submitted in electronic format via email address listed below:

[email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address listed below:

[email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic Documents
•Please note all documents, which includes all signatures, Annexures which are included as part of the application form and/or reports, must be submitted using EIA Online system or via email to the email address below:

[email protected].

•If submissions are too large to attach to an email, the submissions must be made available via electronic link provided in the email accessible to the relevant authority/or via a memory stick or CD to be dropped off at designated boxes in the department.

The department may require that a hard copy/copies of a report/reports and original documents also be submitted by a certain date.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications.
•All applications to be submitted in electronic format via EIA Online system or via email and other electronic file transfer mechanism to the relevant official listed below:

[email protected]

The department may require that a hard copy/copies of an application and report(s) and original documents also be submitted by a certain date.

Receipt of reports.
•All reports to be submitted in electronic format via EIA Online System or via email and other electronic file transfer mechanism to the relevant official listed below:

[email protected]

•CDs or Memory Sticks must be placed in boxes at reception.
•The department may require that a hard copy/copies of an application and report(s) and original documents also be submitted by a certain date

Providing comments on reports.
•All comments issued will be sent by email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent by email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email address listed below:

[email protected]

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.

KWAZULU-NATAL DEPARTMENT OF ECONOMIC DEVELOPMENT, TOURISM AND ENVIRONMENTAL AFFAIRS

General actions

Pre-application meeting requests;
•Completed Application form, Background Information Document and Screening Tool must be emailed to the respective District office. The contact details of the various Districts are as follows:
(a) Amajuba: Mr. Poovie Moodley,

Email: [email protected]

(b) eThekwini: Ms. Natasha Brijlal,

Email: [email protected]

(c)eThekwini: Ms. Yugeshni Govender,

Email: [email protected]

(d) Harry Gwala: Mr. Thabani Gambu,

Email: [email protected]

(e) Head Office: Ms. Kacy Rengasamy,

Email: [email protected]

(f) Ilembe: Mr. Malcolm Moses,

Email: [email protected]

(g) King Cetshwayo: Mr. Muziwandile Mdamba,

Email: [email protected]

(h) Ugu: Ms. Melissa Packree,

Email: [email protected]

(i) Umgungundlovu District: Mr. Shawn Janneker,

Email: [email protected]

(j) Umkhanyakude: Ms. Happy Khambule,

Email: [email protected]

(k) Umzinyathi: Mr. Gerald Willis-Smith,

Email: [email protected]

(l) Uthukela: Ms. Onwabile Ndzumo,

Email: [email protected]

(m) Zululand: Mr. Sbusiso Ndwandwe,

Email: [email protected]

Public Participation Plan Discussion meetings;
•Draft Public Participation Plan/proposal;
•There must be a clear means/understanding to measure the effectiveness of PPP undertaken

Meetings conducted with external parties
•Meetings will be conducted virtually if required.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to EAP and/or applicant. However, depending on infrastructure limitations/constraints at the District office, an acknowledgment may be sent via email.

Extension requests ito Regulation 3(7) – Receipt
•Any extension requests ito regulation 3(7) must be emailed to the respective District office. The contact details of the various Districts are as follows:
(a) Amajuba: Mr. Poovie Moodley,

Email: [email protected]

(b) eThekwini: Ms. Natasha Brijlal,

Email: [email protected]

(c)eThekwini: Ms. Yugeshni Govender,

Email: [email protected]

(d) Harry Gwala: Mr. Thabani Gambu,

Email: [email protected]

(e) Head Office: Ms. Kacy Rengasamy,

Email: [email protected]

(f) Ilembe: Mr. Malcolm Moses,

Email: [email protected]

(g) King Cetshwayo: Mr. Muziwandile Mdamba,

Email: [email protected]

(h) Ugu: Ms. Melissa Packree,

Email: [email protected]

(i) Umgungundlovu District: Mr. Shawn Janneker,

Email: [email protected]

(j) Umkhanyakude: Ms. Happy Khambule,

Email: [email protected]

(k) Umzinyathi: Mr. Gerald Willis-Smith,

Email: [email protected]

(l) Uthukela: Ms. Onwabile Ndzumo,

Email: [email protected]

(m) Zululand: Mr. Sbusiso Ndwandwe,

Email: [email protected]

Extension requests ito Regulation 3(7) – Decision
•Decisions in response to regulation 3(7) will be sent as signed letters via email to EAP and/or applicant. However, depending on infrastructure limitations/constraints at the District office, the decision may be sent via email.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification must be submitted in electronic format to the case officer or the relevant District Office. The contact details of the various Districts are as follows:
(a) Amajuba: Mr. Poovie Moodley,

Email: [email protected]

(b) eThekwini: Ms. Natasha Brijlal,

Email: [email protected]

(c)eThekwini: Ms. Yugeshni Govender,

Email: [email protected]

(d) Harry Gwala: Mr. Thabani Gambu,

Email: [email protected]

(e) Head Office: Ms. Kacy Rengasamy,

Email: [email protected]

(f) Ilembe: Mr. Malcolm Moses,

Email: [email protected]

(g) King Cetshwayo: Mr. Muziwandile Mdamba,

Email: [email protected]

(h) Ugu: Ms. Melissa Packree,

Email: [email protected]

(i) Umgungundlovu District: Mr. Shawn Janneker,

Email: [email protected]

(j) Umkhanyakude: Ms. Happy Khambule,

Email: [email protected]

(k) Umzinyathi: Mr. Gerald Willis-Smith,

Email: [email protected]

(l) Uthukela: Ms. Onwabile Ndzumo,

Email: [email protected]

(m) Zululand: Mr. Sbusiso Ndwandwe,

Email: [email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b)

notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to the EAP and/or applicant. However, depending on infrastructure limitations/constraints at the District office, the decision may be sent via email

Site visits
•Officials may conduct site visits.

Notification of all decisions or

communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Large Documents such as Basic Assessment Reports, Scoping Reports, Environmental Impact Assessment Reports, Amendment Reports and associated documentation that cannot be emailed to the relevant district office, must be uploaded to

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected].
•Hard copies will be required by the date determined by the Department.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•Applications to be submitted in electronic format via the following electronic file transfer mechanism: https://sfiler.environment.gov.za:8443
•Login details to be obtained from [email protected].
•Hard copies will be required by the date determined by the Department.

Receipt of reports
•Reports to be submitted in electronic format via the following electronic file transfer mechanism: https://sfiler.environment.gov.za:8443
•Login details to be obtained from [email protected].
•Hard copies will be required by the date determined by the Department.

Providing comments on reports
•All comments issued will be sent as signed letters to the EAP and applicant. However, depending on infrastructure limitations/constraints at the District office, the comments may be sent via email.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.
•Hard copies of decisions may be fetched post lockdown or at other levels that permit such interaction.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email to the respective District office. The contact details of the various Districts are as follows:
(a) Amajuba: Mr. Poovie Moodley,

Email: [email protected]

(b) eThekwini: Ms. Natasha Brijlal,

Email: [email protected]

(c)eThekwini: Ms. Yugeshni Govender,

Email: [email protected]

(d) Harry Gwala: Mr. Thabani Gambu,

Email: [email protected]

(e) Head Office: Ms. Kacy Rengasamy,

Email: [email protected]

(f) Ilembe: Mr. Malcolm Moses,

Email: [email protected]

(g) King Cetshwayo: Mr. Muziwandile Mdamba,

Email: [email protected]

(h) Ugu: Ms. Melissa Packree,

Email: [email protected]

(i) Umgungundlovu District: Mr. Shawn Janneker,

Email: [email protected]

(j) Umkhanyakude: Ms. Happy Khambule,

Email: [email protected]

(k) Umzinyathi: Mr. Gerald Willis-Smith,

Email: [email protected]

(l) Uthukela: Ms. Onwabile Ndzumo,

Email: [email protected]

(m) Zululand: Mr. Sbusiso Ndwandwe,

Email: [email protected]

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.
•Hard copies of decisions may be fetched post lockdown or at other levels that permit such interaction.

LIMPOPO DEPARTMENT: ECONOMIC DEVELOPMENT, ENVIRONMENT AND TOURISM

General actions

Pre-Application meeting requests received
•If there is a need, although not mandatory - Meetings will be conducted virtually via Virtual media (Zoom, Microsoft Teams, etc.) or shielded if it is physical meeting. The relevant officials will coordinate the required meetings.
•Requests for pre-application meetings to be submitted in electronic format via email address listed below:

[email protected]

Public Participation Plan Discussion meetings
•Public Participation Plan meetings to be submitted in electronic format via email address listed below:

[email protected]

Meetings conducted with external parties
•Meetings will be conducted virtually via Virtual media (Zoom, Microsoft Teams, etc.) or shielded if it is physical meeting. The relevant officials will coordinate the required meetings.

Acknowledgement of receipt of all documents received to the Department
•This will be done electronically via email or other communication media.

Extension requests ito Regulation 3(7) - Receipt
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to the following email addresses:

[email protected]; and

[email protected]

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Extension requests ito Regulation 3(7) - Decision
•This will be done electronically via email or other communication media.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to the following email addresses:

[email protected]; and

[email protected]

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•This will be done electronically via email or other communication media

Site visits
•Officials may conduct site visits.

Electronic documents
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to the following email addresses:

[email protected]; and

[email protected]

•Telephones for enquiry:

(015) 293 8449

(015) 293 8343

(015) 293 8342

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Notification of all decisions or communication issued by the Department
•This will be done electronically via email or other communication media.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications.
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to the following email addresses:

[email protected]; and

[email protected]

•Telephones for enquiry:

(015) 293 8449

(015) 293 8343

(015) 293 8342

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Receipt of reports.
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to one the following email addresses:

[email protected] (Mopani, Vhembe and Capricorn Districts)

[email protected] (Waterberg and Sekhukhune Districts) and a copy to [email protected]

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Providing comments on reports.
•This will be done electronically via email or other communication media.

Issuing of decisions
•This will be done electronically via email or other communication media.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•To be submitted in electronic format to Competent Authority (CA) via email (For documents that are less than 5MB); to the following email addresses:

[email protected]; and

[email protected]

•Telephones for enquiry:

(015) 293 8449

(015) 293 8343

(015) 293 8342

•If it is a USB/CD or Hard Copies (one set per application), at the following Address-a Drop-off Box will be provided at the Security Entrance:

Evridiki Building

Department of Economic Development, Environment and Tourism

20 Hans Van Rensburg Street

POLOKWANE

0700

•Departmental officials will not be stamping documents as proof of receipt.

Regulation 27(4) decisions issued
•This will be done electronically via email or other communication media.

MPUMALANGA

DEPARTMENT:

AGRICULTURE, RURAL DEVELOPMENT, LAND AND ENVIRONMENTAL AFFAIRS

General actions

Pre-application meeting requests
•Pre-application meetings can take place telephonically with the relevant District Manager:

Ehlanzeni District: Robyn Luyt 082 672 7868

Gert Sibande District: Surgeon Marebane 079 086 8574

•Nkangala District: Dineo Tswai 076 644 1707

Public Participation Plan Discussion meetings
•Public Participation Plan Discussion meetings can take place telephonically with the relevant District Manager:

Ehlanzeni District: Robyn Luyt 082 672 7868

Gert Sibande District: Surgeon Marebane 079 086 8574

•Nkangala District: Dineo Tswai 076 644 1707

Meetings conducted with external parties
•Meetings will be conducted telephonically, or virtually where feasible/possible.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of Regulation 3(7) to be submitted in electronic format via email to the relevant case officer, and copied to the Acting Director and the Secretary of the Acting Director, as follows:

Ehlanzeni District Office:

Xolani Nkosi: nkosixe@mpg,gov.za

Thokozile Sithole: [email protected]

Millicent Masango: [email protected]

Gert Sibande District Office:

Surgeon Marebane: [email protected]

Sindisiwe Mbuyane: [email protected]

Nkangala District Office:

Dineo Tswai: [email protected]

Charity Mthimunye: [email protected]

Okwethu Fakude: [email protected]

Acting Director’s Office:

Robyn Luyt: [email protected]

Gugu Mamba: [email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email to the relevant case officer, and copied to the Acting Director and the Secretary of the Acting Director, as follows:

Ehlanzeni District Office:

Xolani Nkosi: nkosixe@mpg,gov.za

Thokozile Sithole: [email protected]

Millicent Masango: [email protected]

Gert Sibande District Office:

Surgeon Marebane: [email protected]

Sindisiwe Mbuyane: [email protected]

Nkangala District Office:

Dineo Tswai: [email protected]

Charity Mthimunye: [email protected]

Okwethu Fakude: [email protected]

Acting Director’s Office:

Robyn Luyt: [email protected]

Gugu Mamba: [email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•All documents to be submitted in hard copy to the relevant District Office. The EAP must liaise telephonically with the relevant District official in order to arrange handover of the documents to the relevant officials.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted in hard copy to the relevant District Office. The EAP must liaise telephonically with the relevant District official in order to arrange handover of the documents to the relevant officials:

 

EHLANZENI DISTRICT

NKANGALA DISTRICT

GERT SIBANDE DISTRICT

Riverside Office Park

Aqua Street (opposite Audi)

Building 4,

East Tower

Nelspruit

1200

 

 

Robyn Luyt:

0826727868

Corner Rosemead and Ryan Road

Witbank

1035

 

 

 

 

Dineo Tswai:

076 644 1707

13 De Jager Street

Ermelo

2351

 

 

 

 

 

Surgeon Marebane:

079 086 8574

 

Receipt of reports
•All reports to be submitted in hard copy to the relevant District Office. The EAP must liaise telephonically with the relevant District official in order to arrange handover of the documents to the relevant officials:

 

EHLANZENI DISTRICT

NKANGALA DISTRICT

GERT SIBANDE DISTRICT

Riverside Office Park

Aqua Street (opposite Audi)

Building 4,

East Tower

Nelspruit

1200

 

 

Robyn Luyt:

0826727868

Corner Rosemead and Ryan Road

Witbank

1035

 

 

 

 

Dineo Tswai:

076 644 1707

13 De Jager Street

Ermelo

2351

 

 

 

 

 

Surgeon Marebane:

079 086 8574

 

Providing comments on reports

All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email to the relevant case officer as follows, and copied to the Acting Director and the Secretary of the Acting Director, as follows:

Ehlanzeni District Office:

Xolani Nkosi: nkosixe@mpg,gov.za

Thokozile Sithole: [email protected]

Millicent Masango: [email protected]

Gert Sibande District Office:

Surgeon Marebane: [email protected]

Sindisiwe Mbuyane: [email protected]

Nkangala District Office:

Dineo Tswai: [email protected]

Charity Mthimunye: [email protected]

Okwethu Fakude: [email protected]

Acting Director’s Office:

Robyn Luyt: [email protected]

Gugu Mamba: [email protected]

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.

NORTHERN CAPE DEPARTMENT: ENVIRONMENT AND NATURE CONSERVATION

General actions

Pre-application meeting requests
•Requests for pre-application meetings to be submitted in electronic format via email address listed below:

[email protected]

Public Participation Plan Discussion meetings
•Public Participation Plan meetings for pending applications must be submitted to the relevant assigned case officer.

Meetings conducted with external parties
•Meetings will be conducted virtually via Microsoft Teams, if required.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of regulation 3(7) to be submitted in electronic format via email address listed below:

[email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address listed below:

[email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Please note all documents submitted must be in an electronic format, which includes all signatures, annexures which are included as part of the application form and/or reports.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Receipt of reports
•All reports to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email address listed below:

[email protected]

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.

NORTH WEST DEPARTMENT: ECONOMIC DEVELOPMENT, ENVIRONMENT, CONSERVATION AND TOURISM

General actions

Pre-application meeting requests
•Pre-application meetings to be requested in electronic format via email address listed below:

[email protected]

Public Participation Plan Discussion meetings
•Public Participation Plan must be sent to the CA for approval via email or sent together with the application form for new applications and be discussed during pre-application meeting if it was not done before the lockdown. Competent Authority will use its discretion on the adequacy thereof as presented by the EAP.

Meetings conducted with external parties
•Meetings if required will be conducted virtually via Microsoft Teams, zoom or any other means as prescribed by the competent authority.

Acknowledgement of receipt of all documents received by the Department
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of regulation 3(7) to be submitted in electronic format via email address listed below:

[email protected]

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address listed below:

[email protected]

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued by the Department
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Please note all documents submitted must be in an electronic format, which includes all Signatures, Annexures which are included as part of the application form and/or reports.
•Should there be challenges CA may be contacted on [email protected].

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Receipt of reports
•All reports to be submitted in electronic format via electronic file transfer mechanism, with the address listed below:

https://sfiler.environment.gov.za:8443

•Login details to be obtained from [email protected]

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email address listed below:

[email protected].

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.

WESTERN CAPE DEPARTMENT: ENVIRONMENTAL AFFAIRS AND DEVELOPMENT PLANNING

General actions

Pre-application meeting requests
•Requests for pre-application meetings to be submitted in electronic format via the relevant email address listed below:

Mr Zaahir Toefy

Director: Development Management

Email: [email protected]

Region 1: City of Cape Town and West Coast District Municipal area.

Region 2: Cape Winelands District Municipal area and Overberg District Municipal area

Mr Gavin Benjamin

Director: Development Management

Email: [email protected]

Region 3: Garden Route District Municipal area and Central Karoo District Municipal area

Adv Charmaine Maré / Ms Zaidah Toefy (Section 24G)

Director: Environmental Governance

Email: [email protected] / [email protected]

Public Participation Plan Discussion meetings
•Requests for pre-application meetings to be submitted in electronic format via the relevant email address listed above, or if the case has already assigned, via email to the relevant case officer.

Meetings conducted by the relevant authority with external parties
•Meetings will be conducted virtually via Microsoft Teams, if required. Meeting requests to be submitted in electronic format via the relevant email address listed above, or if the case has already assigned, via email to the relevant case officer.

Acknowledgement of receipt of all documents received
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Extension requests ito Regulation 3(7) – Receipt
•A request for an extension in terms of regulation 3(7) to be submitted in electronic format via the relevant email address listed above, or, if the case has already been assigned, via email to the relevant assigned case officer.

Extension requests ito Regulation 3(7) – Decision
•A decision on the request for extension will be sent as signed letters via email to applicant and EAP.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Receipt
•The notification to be submitted in electronic format via email address listed above, or, if the case has already been assigned, via email to the relevant case officer.

Regulation 19(1)(b), 23(1)(b) and 32(1)(b) notifications - Acknowledged
•All acknowledgement letters will be sent as signed letters via email to applicant and EAP.

Site visits
•Officials may conduct site visits.

Notification of all decisions or communication issued relevant authority
•All correspondence will be sent as signed letters via email to applicant and EAP.

Electronic documents
•Please note all documents, which includes all Signatures, Annexures which are included as part of the application form and/or reports, must be submitted via email to the relevant official listed above, or, if the case has already been assigned, via email to the relevant case officer, with attached pdf versions of letters and reports or, if too large to attach to an e-mail, to be made available via an electronic link provided in the email that is accessible by the relevant authority.
•The relevant authority may require that a hard copy/copies of a report and original documents also be submitted to the Department by a certain date.

New applications and pending applications limited to the following:

- where a public participation process (PPP) as contemplated in Chapter 6 of the Environmental Impact Assessment Regulations, is required, subject to an agreed public participation plan (as required in Annexure 3); and/or
- where no PPP is required.

Receipt of applications
•All applications and appeals to be submitted via email to the relevant official listed above, or, in the case has already been assigned, via email to the relevant case officer, with attached pdf versions of letters and reports or, if too large to attach to an email, to be made available via an electronic link provided in the email that is accessible by the relevant authority.
•The relevant authority may require that a hard copy/copies of an application and reports, and original documents also be submitted to the relevant authority by a certain date.

Receipt of reports
•All reports to be submitted via -mail to the relevant official listed above, or, if the case has already been assigned, via email to the relevant case officer, with attached pdf versions of letters and reports or, if too large to attach to an email, to be made available via an electronic link provided in the email that is accessible by the relevant authority:
•The relevant authority may require that a hard copy/copies of an application and reports, and original documents also be submitted to the relevant authority by a certain date.

Providing comments on reports
•All comments issued will be sent as signed letters via email to applicant and EAP.

Issuing of decisions
•All decisions issued will be sent as signed letters via email to applicant and EAP.

Regulation 27(4) processes

Regulation 27(4) Corrections - Receipt
•The request for correction in terms of regulation 27(4) to be submitted in electronic format via email address listed above.

Regulation 27(4) decisions issued
•A decision for correction in terms of regulation 27(4) will be sent as signed letters via email to applicant and EAP.