Disaster Management Act, 2002 (Act No. 57 of 2002)NoticesDirections regarding e-Commerce Sales during Alert Level 4 of COVID-19AnnexuresAnnexure A : Directions in respect of Hygienic Workplace ConditionsAdministrative Measures |
| 16. | Every employer must establish the following administrative measures: |
| 16.1 | It must undertake a risk assessment to give effect to the minimum measures required by this Directive taking into account the specific circumstances of the workplace. |
| 16.2 | If the employer employs more than 500 employees, that employer must submit a record of its risk assessment together with a written policy concerning the protection of the health and safety of its employees from COVID-19 as contemplated in section 7(1) of OHSA to— |
| 16.2.1 | Its health and safety committee established in terms of section 19 of OHSA; and |
| 16.2.2 | The Department of Employment and Labour.4 |
| 16.3 | It must notify all workers of the contents of this Directive and the manner in which it intends to implement it; |
| 16.4 | It must notify its employees that if they are sick or have symptoms associated with the COVID-19 that they must not come to work and to take paid sick leave in terms of section 22 of the BCEA; |
| 16.5 | It must appoint a manager to address employee or workplace representative concerns and to keep them informed and, in any workplace in which an health and safety committee has been elected, consult with that committee on the nature of the hazard in that workplace and the measures that need to be taken; |
| 16.6 | It must ensure that the measures required by this Directive and its risk assessment plan are strictly complied with through monitoring and supervision; |
| 16.7 | It must, as far as practicable, minimize the number of workers on at the workplace at any given time through rotation, staggered working hours, shift systems, remote working arrangements or similar measures in order to achieve social distancing, as contemplated in clause 17; |
| 16.8 | It must take measures to minimize contact between workers as well as between workers and members of the public; |
| 16.9 | It must provide workers with information that raises awareness in any form or manner, including where reasonably practicable leaflets and notices placed in conspicuous places in the workplace informing workers of the dangers of the virus, the manner of its transmission, the measures to prevent transmission such as personal hygiene, social distancing, use of masks, cough etiquette and where to go for screening or testing if presenting with the symptoms; |
| 16.10 | If a worker has been diagnosed with COVID-19, an employer must— |
| 16.10.1 | inform the Department of Health5 and the Department of Employment and Labour; and |
| 16.10.2 | investigate the cause including any control failure and review its risk assessment to ensure that the necessary controls and PPE requirements are in place; and |
| 16.11 | it must give administrative support to any contact-tracing measures implemented by the Department of Health. |
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4 Submission must be made to the Provincial Chief Inspector at http://www.labour.gov.za/About-Us/Ministry/Pages/IES0320-7398.aspx
5 Report may be made to the COVID-19 hotline: 0800 02 9999.