Municipal Disaster Recovery Grant
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Transferring department
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| • | Cooperative Governance and Traditional Affairs (Vote 4) |
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Grant schedule
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Strategic goal
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| • | To restore functionality of municipal infrastructure following a disaster |
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Grant purpose
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| • | To rehabilitate and reconstruct municipal infrastructure damaged b a disaster |
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Outcome statements
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| • | Municipal infrastructure damaged by a disaster rehabilitated and reconstructed |
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Outputs
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| • | Municipal infrastructure damaged by a disaster reconstructed and rehabilitated |
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Priority outcome(s) of government that this grant primarily contributes to
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| • | Outcome 9: Responsive, accountable, effective and efficient developmental local government system |
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Details contained in the business plan
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| • | This grant uses the template/framework developed by the National Disaster Management Centre (NDMC) which must include a project implementation plan, highlighting: |
| o | list of projects to be implemented in order of priority |
| o | timeframes within which the projects will be implemented |
| o | estimated costs of projects |
| o | disaster risk reduction measures for the proposed reoccurrence of disaster related damage in the future |
| o | number of households to benefit from the ro'ects and estimated 'obs to be created |
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Conditions
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| • | A business plan and project implementation plan signed by the Accounting Officer aligned to the post disaster verification assessment report must be submitted to the NDMC |
| • | Disaster reconstruction and rehabilitation funds must only be utilised for approved projects as listed in the post disaster verification assessment reports and approved business plans |
| • | Monthly and quarterly financial and non -financial performance reports on disaster allocations must be submitted to the NDMC through the relevant Provincial Disaster Management Centre (PDMC) |
| • | Annual performance evaluation report on financial and non -financial performance to be submitted to the NDMC through the relevant PDMC |
| • | Municipalities must liaise and align the disaster recovery projects with the Municipal Infrastructure Grant projects to ensure proper monitoring and reporting on the progress for implementation of the projects |
| • | Transfers will only be made if municipalities have submitted financial and non-financial reports required in terms of the 2017 Division of Revenue Act for this financial year and the previous financial year (if funds for disaster recovery were allocated in that year) |
| • | Funds will be transferred in tranches, the transfer of funds will depend on the past and current performance of the municipalities in relation to the conditions of the grant in case funds for disaster recovery were allocated in the previous year |
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Allocation criteria
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| • | The grant is allocated based on approved post-disaster reconstruction and rehabilitation assessment reports |
| • | Only post-disaster reconstruction and rehabilitation projects that have been submitted for verification assessments within a six month time frame following a disaster will be considered |
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Reasons not incorporated in equitable share
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| • | This grant caters for recovery after unforeseen disasters |
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Past performance
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2016/17 audited financial outcomes
| • | R140 million was allocated, and the R140 million (100 per cent of the allocation) was transferred to municipalities |
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2016/17 service delivery performance
| • | Following disasters, the grant was provided for the repair and replacement of infrastructure in the following municipalities: |
| o | Umzumbe Local Municipality: Repair roads and bridges |
| o | eThekwini Metro: repair roads and bridges |
| o | Alfred Duma Local Municipality: Repair storm water, roads, bridges and streetlights |
| o | Umdoni Local Municipality: Repair of roads and storm water drainage |
| o | Nkomazi Local Municipality: Repair of culverts |
| o | Hessequa Local Municipality: Repair of storm water infrastructure, municipal infrastructure and roads |
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Projected life
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| • | The 2017 adjustment budget only allocated funds for the 2017/18 financial year. Allocations for future years will be considered through the budget process |
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MTEF allocations
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Payment schedule
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| • | Transfers are made in accordance with a payment schedule approved by National Treasury |
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Responsibilities of the transferring national officer and receiving officer
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Responsibilities of National Disaster Management Centre
| • | Advise municipalities about the existence of the grant and its conditions |
| • | Provide municipalities with a final post-disaster verification assessment report that includes a project list and projected costs for all infrastructure to be reconstructed or rehabilitated. This report must be provided through the relevant PDMC |
| • | Monitor the implementation of projects together with the affected municipalities and provinces |
| • | Make payments to municipalities in accordance with the approved payment schedule |
| • | Transfer funds only when evidence on project performance and expenditure reports are submitted |
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Responsibilities of Provincial Disaster Management Centres
| • | Advise municipalities about the existence of the grant and its conditions |
| • | Assist municipalities with the rapid assessment reports to be submitted to the NDMC |
| • | Provide support to municipalities with regard to the final post-disaster verification report |
| • | Ensure that the final post-disaster verification report is signed-off by both the accounting officer in the municipality and the provincial department |
| • | Provide a copy of the final post-disaster verification report to municipalities |
| • | Assist municipalities with business plans incorporating the implementation plan and disaster risk reduction measures for the proposed projects to prevent reoccurrence of disaster related damages in future |
| • | Conduct on-site visits to monitor and report on the implementation of projects and provide reports of progress to the NDMC |
| • | Provide financial and non-financial reports to the NDMC within 10 days after the end of each month. Photographs depicting the projects progress should be included as an annexure |
| • | Provide expenditure and project performance reports including evidence to the NDMC within 35 days after the end of the quarter in which funds are spent |
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Responsibilities of municipalities
| • | Develop and submit business plans incorporating implementation plans and disaster risk reduction measures for the proposed projects to prevent reoccurrence of disaster related damages in future |
| • | Conduct on-site visits to monitor and evaluate the impact of projects and provide reports which include evidence to the NDMC through the relevant PDMC |
| • | Utilise the funds in line with the approved post-disaster verification assessment report |
| • | Provide financial and non-financial reports to the PDMC within five days of the end of each month. Photographs depicting the project progress should be included as an annexure |
| • | Provide financial and non-financial performance reports signed-off by the Municipal Manager to the PDMC within 30 days after the end of the quarter in which funds are spent |
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Process for approval of the 2018/19 business plans
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