Financial Management of Parliament Act, 2009 (Act No. 10 of 2009)Chapter 5 : Financial Management33. Expenditure management |
| (1) | The Accounting Officer is responsible for managing the expenditure of Parliament. |
| (2) | For the purpose of subsection (1), the Accounting Officer must ensure that — |
| (a) | Parliament maintains an effective system of expenditure control, which includes procedures for the approval and authorisation of the withdrawal and payment of funds; |
| (b) | Parliament maintains an accounting and information system which— |
| (i) | recognises expenditure when it is incurred; |
| (ii) | accounts for creditors of Parliament; and |
| (iii) | accounts for payments made by Parliament; |
| (c) | Parliament maintains a system of internal control in respect of creditors and payments; |
| (d) | Parliament makes payment— |
| (i) | directly to the person to whom it is due unless agreed otherwise or for good reason; and |
| (ii) | either electronically or by way of non-transferable cheques, but cash payments and payments by way of cash cheques may be made for exceptional reasons, and only up to a prescribed limit; |
| (e) | all amounts owed by Parliament are paid within 30 days of receiving the relevant invoice or statement, unless— |
| (i) | the amount is unclear or disputed; or |
| (ii) | it is agreed otherwise; and |
| (f) | all financial accounts of Parliament are closed monthly and reconciled with its records. |