Financial Management of Parliament Act, 2009 (Act No. 10 of 2009)5. Demand Management |
| (1) | The Accounting Officer must ensure that the demand management system— |
| (a) | includes timely planning and management processes to ensure that goods and services required by Parliament are quantified, budgeted for and delivered at the right locations and on the agreed delivery dates, and are of the appropriate quality and quantity at a fair cost; |
| (b) | takes into account any benefits of economies of scale that may be derived in the case of acquisitions of a repetitive nature; and |
| (c) | allows for reviewing spend analysis and costing of future procurement needs. |
| (2) | The Accounting Officer must ensure that demands for goods and services are informed by the existing Parliamentary plans. |
| (3) | The Accounting Officer must determine the sources of supply and methods of procurement which are in line with relevant legislation in managing demand. |
| (4) | The Accounting Officer must maintain a Suppliers' Database with a list of prospective suppliers from which quotations for goods or services may be sourced. |
| (5) | The Accounting Officer must— |
| (a) | specify the listing criteria, which must include proof that a prospective supplier's tax matters are cleared by the South African Revenue Services; and |
| (b) | disallow the listing or accreditation of any prospective supplier who is already listed by the National Treasury as a company or person prohibited from doing business with the public sector, for example listed in the List of Restricted Suppliers, or listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act, 2004 (Act No. 12 of 2004). |
| (6) | The Accounting Officer must ensure that— |
| (a) | the list of prospective suppliers is regularly updated to include any additional prospective suppliers and new commodities or types of services. The prospective suppliers must be allowed to submit an application for listing at any time; and |
| (b) | prospective suppliers are invited to register on the Suppliers' Database as prospective suppliers through public advertisements at least annually. |
| (7) | The Demand Management system must provide for the compilation of the required specifications to ensure that the needs of Parliament are met. |