Fund-raising Act, 1978 (Act No. 107 of 1978)RegulationsRegulations made under the Fundraising Act, 197817-24. Quorum for and Procedure at Meetings of the Boards referred to in Section 17 of the Act |
| 17. |
| (1) | A majority of the members of a board shall constitute a quorum at any meeting of such board. |
| (2) | The decision of the majority of the members present at a meeting of a board shall be the decision of such board. |
| 18. | The Secretary may from time to time designate an officer in the Public Service as secretary of a board who shall perform the administrative work of such board. |
| 19. |
| (1) | A board shall meet at least once per annum at such times and places as may, with the concurrence of the Secretary, be determined by the chairman of such board. |
| (2) | The secretary of a board shall, unless the chairman otherwise directs, notify every member of such board in writing of the date and time whereon and the place where a meeting of such board shall be held. |
| (3) | Such notice shall, unless the chairman otherwise directs, be accompanied by an agenda approved by the chairman and setting out the matters to be considered at the said meeting of such board. |
| (4) | Every member of a board shall attend every meeting of the board, unless he has been granted leave by the chairman to be absent from such meeting. |
| 20. |
| (1) | The chairman shall preside at all meetings of a board. |
| (2) | In the absence of the chairman from a meeting of the board, the deputy chairman shall preside at such meeting. |
| (3) | If both the chairman and the deputy chairman are absent from a meeting of a board the members present at such meeting shall elect a member of such board who is so present to preside at such meeting. |
| 21. |
| (1) | Subject to the provisions of regulation 19(3), no matter not included in the agenda referred to in that regulation shall be considered at any meeting of a board, unless the majority of the members present at such meeting consent thereto. |
| (2) | Any member of a board may, at least 14 days before any specified meeting of such board, inform the chairman of any matter which he desires to be included in the agenda of that meeting and thereupon such matter shall be included in the agenda of such meeting. |
| 22. |
| (1) | The procedure at any meeting of a board shall, except in so far as these regulations provide otherwise, be determined by the person presiding at such meeting. |
| (2) | If any member objects to any decision given under subregulation (1), the question shall forthwith be put to the vote without any further discussion. |
23.
| (1) | Every member of a board shall have one vote at any meeting of such board and in the event of an equality of votes the person presiding at such meeting shall have a casting vote. |
| (2) | The votes of the members present at a meeting of a board shall be cast in the manner determined by the person presiding at such meeting. |
| 24. |
| (1) | The chairman shall cause minutes to be kept of the proceedings at all meetings of the board. |
| (2) | Such minutes shall include a statement of the date and place of the meeting concerned and contain a list of the names of all the members present at such meeting. |
| (3) | A copy of such minutes shall as soon as possible be forwarded by the secretary of the board to each member of the board. |
| (4) | The minutes of the proceedings of a meeting of a board shall be presented to the board at the first ensuing meeting of such board and, if such minutes are confirmed at such last-mentioned meeting, whether with or without amendments, they shall be signed by the person presiding at such meeting and by the secretary of such board. |