Geomatics Profession Act, 2013 (Act No. 19 of 2013)Chapter 2 : South African Geomatics Council9. Meetings of Council |
(1)
| (a) | The first meeting of the Council and any future first meetings of a newly appointed Council must be held at the time and place determined by the Chief Surveyor-General in concurrence with the Minister, and subsequent meetings of the Council must be held at such times and places as determined by the Council. |
| (b) | The first meeting of the Council and any future first meetings of a newly appointed Council must be chaired by the Chief Surveyor-General until a chairperson has been appointed in terms of section 4(8). |
| (2) | The Council must hold at least two meetings each year, but may hold such further meetings as it determines necessary from time to time. |
| (3) | The chairperson may at any time on reasonable grounds and on written notice of the purpose of the meeting, convene a special meeting of the Council, to be held on a date and at a place that he or she determines. |
| (4) | The chairperson must, on notice of the purpose of the meeting, convene a special meeting at the request of— |
| (a) | the Minister; or |
| (b) | at least one third of the Council members. |
| (5) | A special meeting requested in terms of subsection (4) must be held within 30 days from the date of receipt of the request, on such date and at such place as the chairperson may determine. |
| (6) | A majority of the members of the Council constitutes a quorum at any meeting of the Council. |
| (7) | If within an hour after the time scheduled for a meeting, a quorum is not present, the meeting must be adjourned to a date to be determined by the chairperson, which date must not be earlier than seven days and not later than 21 days after the date of the meeting so adjourned and the members then present at the second meeting, constitute a quorum. |
| (8) | The Council or a committee is a body of record and must keep appropriate records of its activities, including minutes of its meetings, its documents and documents submitted to or obtained by it. |
| (9) | Copies of the minutes of and the reports tabled at the meetings or proceedings of the Council or a committee must be forwarded to the Minister and Director-General within 60 days from the date of each meeting or proceeding. |