Higher Education Act, 1997 (Act No. 101 of 1997)NoticesInstitutional Statute of the University of Fort HareChapter 3 : Office Bearers and Executive Management StructuresRegistrar16. Duties and accountability |
| (1) | There is a Registrar who performs all the duties and functions assigned to the office by the Statute and the Rules, to whom the Council may assign specific duties and responsibilities, and to whom the Vice-Chancellor may entrust specific managerial, administrative and supervisory functions. |
| (2) | The Registrar is the secretary to the Council and the Senate and the compliance officer for the University and may participate in the discussions of the Council, the Senate, the Convocation but may vote only in the Senate. |
| (3) | The Registrar is accountable to the Vice-Chancellor and in respect of the duties and functions performed in respect of a particular body, to that body. |
| (4) | Registrar is the custodian of the records, documents and information pertaining to the matters of management and governance of the University. |
| (a) | It is the Registrar’s responsibility to ensure that proper records are kept especially in matters relating to academic records, minutes and resolutions of Council and Council Committees, Senate and Senate Committees and Management Committees. |
| (b) | As custodian of the records of the institution, the Registrar also bears institutional responsibility for the Statute, Rules and policies of the University. The Registrar is responsible for ensuring their revision if necessary and informing the Chairperson of Council or Vice-Chancellor about the applicability and interpretation of the policies as appropriate. |
| (5) | As compliance officer of the University, the Registrar has direct access to the Chairperson of Council as well as the Chairperson of the Audit, Risk and Information Technology Committee of Council if he or she believes that a specific compliance matter in the University warrants it. |
| (6) | The Registrar is obliged to prepare and submit bi-annual governance reports to Council, the Senate and the Institutional Form which reports should deal with an overview of the status of each governance body as far as membership and activities are concerned, as well as the extent of general governance compliance and performance. |
| (7) | The Registrar is responsible for providing all new members of the Council, Senate, Institutional Forum, heads of academic departments and heads of support units with a formal induction programme on institutional governance at the University. |