Institutions must submit to the Department of Education, on or before 15 May of each reporting year (n) research output appearing in books and proceedings for the previous year (n-1).
The following information must be provided to the Department of Education electronically as in the format of Appendix 1 and 2 respectively, and accompanied by a physical copy of the book or proceeding for the research output to be evaluated:
Books
| • | The name of the institution |
| • | The allocated book number on the spine of each book - the institution must clearly and sequentially number and label all books. Numbers must be preceded by the letter B, for example BI, B2 |
| • | Editor(s) of the book if applicable |
| • | The International Serial Book Number (ISBN) |
| • | The publisher of the book |
| • | Total number of pages in the book |
| • | Title of the contribution being claimed in the book |
| • | The first order Classification of Education Subject Matter (CESM) category of the contribution being claimed (see Appendix 3) |
| • | Total number of pages of the contribution being claimed |
| • | Names of author(s) of the contribution being claimed in the book |
| • | Proportion of authors affiliated with the claiming institution relative to total number of authors in the contribution |
In addition to the above information, each physical copy of the book must be accompanied by two independent assessments (to be carried out by peers of the authors) of the book and contribution as a research output. The independent assessors are advised to consider the criteria for recognition of a book as a research output. The report of the independent assessors must contain the following:
| • | Name and institutional affiliation of the independent assessor (the assessor should be a peer of the author and should not be affiliated to the claiming institution) |
| • | The authors of the contribution |
| • | The assessment of the book and contribution as a research output, with reference to the provided criteria for evaluation of books |
Proceedings
| • | The name of the institution |
| • | The title of the proceedings |
| • | The allocated proceedings number on the spine of each proceedings – the institution must clearly sequentially number and label all proceedings books. |
Numbers must be preceded by the letter P, for example P1, P2
| • | Editor(s) of the proceedings if applicable |
| • | The International Serial Book Number (ISBN) |
| • | The publisher of the proceedings |
| • | Title of the contribution being claimed in the proceedings |
| • | The Classification of Education Subject Matter (CESM) category of the contribution being claimed |
| • | Names of author(s) of the contribution being claimed in the book |
| • | Proportion of authors from the institution relative to total number of authors in the contribution |
Electronic versions of Appendix 1 and 2 are available on the web site of the Department of Education http://www.education.gov.za. Books and proceedings without the requisite information and supporting documentation will not be evaluated.
