Mine Health and Safety Act, 1996 (Act No. 29 of 1996)SchedulesSchedule 6 : Constitution of the Mine Health and Safety Council12. Appointment and Functions of Secretary |
| (1) | The Chief Inspector of Mines must appoint a secretary for— |
| (a) | the Council and every permanent and ad hoc committee; and |
| (b) | any subcommittee if the establishing authority so requires. |
| (2) | If a secretary is not appointed for a subcommittee, the members of that committee must keep a record of and report to the relevant establishing authority on their activities. |
| (3) | A secretary must, with regard to the Council or committee for which the secretary is appointed— |
| (a) | prepare the agenda for every meeting; |
| (b) | prepare the minutes of every meeting; |
| (c) | record every resolution of such meeting and if so requested by a member, the views of that member; |
| (d) | keep general records, records of members, minutes, documents and files of the Council or such committee; and |
| (e) | serve every member with— |
| (i) | a convening notice and the agenda of a meeting at least five clear days before the meeting or two clear days before an urgent meeting; |
| (ii) | any reports or documentation to be considered at a meeting, a reasonable period before the meeting; and |
| (iii) | the minutes of every meeting. |