| (1) | A registering authority shall retain records of all transactions executed by such registering authority as contemplated in section 77 of the Act. |
| (2) | A testing station shall— |
| (i) | all applications in terms of regulation 139 made to such testing station; |
| (ii) | all tests and examinations conducted at such testing station; |
| (iii) | all certifications of roadworthiness issued by such testing station; |
| (b) | summarize on a monthly basis, the results of all applications, examinations and testing conducted and provide copies of such summary to— |
| (i) | the chief executive officer; and |
| (ii) | the inspectorate of testing stations; and |
| (c) | reconcile on a monthly basis, the number of tests conducted, the number of tests passed, the number of certifications of roadworthiness issued and the stock of such certifications in the possession of such testing station and provide such reconciliation to the MEC concerned. |
| (3) | A driving licence testing centre shall— |
| (a) | keep record, arranged monthly in alphabetical order according to the surnames of the applicants concerned— |
[Words in regulation 331(3)(a) preceding subparagraph (i) substituted by regulation 53(a) of Notice No. 2116 of 2001]
| (i) | all applications in terms of regulation 103, 106 and 118 made to such testing centre, containing the applicant's name, identification number, applicable receipt number and code of licence applied for; |
[Regulation 331(3)(a)(i) substituted by regulation 53(b) of Notice No. 2116 of 2001]
| (ii) | all tests and examinations conducted at such testing centre and the results thereof; and |
| (iii) | all licences and professional driving permits issued by such testing centre; |
| (iv) | all certificates of registration issued to instructors; and |
| (b) | summarize, on a monthly basis, the results of all applications, examinations and tests conducted and of licences, permits and registration certificates issued and provide copies of such summary to— |
| (i) | the chief executive officer; and |
| (ii) | the inspectorate of driving licence testing centres. |
| (4) | The chief executive officer shall— |
| (ii) | driving licence testing centres; |
| (v) | manufacturers, builders and importers; and |
| (vi) | manufacturers of number plates. |
| (b) | retain on a register referred to in paragraph (a), such information contained on any form completed in terms of the Act, as he or she may deem necessary for the purpose of the enforcement of the provisions of the Act. |
| (5) | Final disposition of the records contemplated in this regulation shall be in accordance with the provisions of the National Archives of South Africa Act, 1996 (Act No. 43 of 1996). |
| (6) | Subject to subregulation 5 records may be kept as hard copy, microfilm or hard copies converted into electronic format in such a way as to allow such records to be reconverted without changing their original contents. |
[Regulation 331(6) substituted by regulation 44 of Notice No. R. 404 of 2007]
| (7) | Any summary or reconciliation of any records that has to be submitted to the MEC in terms of this regulation, may be submitted in electronic format. |
[Regulation 331(7) inserted by regulation 38 of Notice No. R. 881 of 2004]
