Occupational Health and Safety Act, 1993 (Act No. 85 of 1993)

Regulations

Ergonomics Regulations, 2018

10. Records

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(1) An employer or self-employed person must—
(a) keep records of documents contemplated in regulations 3, 6, 7, 8(2) and 9;
(b) keep records for a minimum period of—
(i) 40 years for records contemplated in regulations 6 and 8(2);
(ii) three years for records contemplated in regulations 7 and 9;
(iii) the length of time the employee remains at the workplace for records contemplated in regulation 3;
(c) make available to–
(i) the relevant health and safety representative, health and safety committee or to an inspector, the records contemplated in regulations 3, 6, 7 and 9;
(ii) any person, the records contemplated in regulation 8(2), subject to formal written consent of the employee.

 

(2)

(a)If the employer ceases activities, the employer must hand over or forward by registered post all records to the relevant chief director: provincial operations.

 

(b) The records referred to in paragraph (a) must contain at least the following information of the employee:
(i) surname and forenames;
(ii) gender;
(iii) date of birth;
(iv) name of spouse or closest relative; and
(v) where available, permanent residential address and postal code.