ANNEXURE D
SAFETY REPORTS
MINIMUM INFORMATION TO BE INCLUDED IN SAFETY REPORT
The information referred to in regulation 12(1), (5) and (7) is as follows:
| (1) | Information on the management system and on the organisation of the establishment with a view to major incident prevention. |
| (2) | A process safety management system must— |
| (a) | be proportionate to the hazards, industrial activities and complexity of the organisation in the establishment; |
| (b) | be based on assessment of the risks; |
| (c) | include within its scope the general management system, including the organisational structure, responsibilities, practices, procedures, processes and resources for determining and implementing the major incident prevention policy. |
| (3) | The following matters must be addressed by the process safety management system: |
| (a) | in relation to the organisation and personnel— |
| (i) | the roles and responsibilities of personnel involved in the management of major hazards at all levels in the organisation, together with the measures taken to raise awareness of the need for continuous improvement; |
| (ii) | the identification of the training needs of such personnel and the provision of the training; |
| (iii) | the involvement of employees and of subcontracted personnel working in the establishment, who are important from the point of view of safety; |
| (b) | the identification and evaluation of major hazards: the adoption and implementation of procedures for systematically identifying major hazards arising from normal and abnormal operation, including subcontracted activities where applicable, and the assessment of their likelihood and severity; |
| (c) | in relation to operational control— |
| (i) | the adoption and implementation of procedures and instructions for safe operation, including maintenance of plant, processes and equipment, and for alarm management and temporary stoppages; |
| (ii) | the taking into account of available information on best practices for monitoring and control, with a view to reducing the risk of system failure; |
| (iii) | the management and control of the risks associated with ageing equipment installed in the establishment and its corrosion; |
| (iv) | the inventory of the establishment's equipment, and the strategy and methodology for the monitoring and control of the condition of the equipment; |
| (v) | appropriate follow-up actions and any necessary countermeasures; |
| (d) | the management of change: the adoption and implementation of procedures for planning modifications to, or the design of, new installations, processes or storage facilities; |
| (e) | in relation to planning for emergencies— |
| (i) | the adoption and implementation of procedures to identify foreseeable emergencies by systematic analysis; |
| (ii) | the preparation, testing and review of emergency plans to respond to emergencies and the provision of specific training for staff, such training to be given to all personnel working in the establishment, including relevant subcontracted personnel; |
| (f) | in relation to monitoring performance— |
| (i) | the adoption and implementation of procedures for the ongoing assessment of compliance with the objectives set by the operator's major accident prevention policy and safety management system, and the mechanisms for investigation and taking corrective action in case of non-compliance; |
| (ii) | the procedures must cover the operator's system for reporting major incidents or 'near misses', particularly those involving failure of protective measures, and their investigation and followup on the basis of lessons learned; |
| (iii) | the procedures could also include performance indicators such as safety performance indicators and/or other relevant indicators; |
| (g) | in relation to audit and review— |
| (i) | the adoption and implementation of procedures for periodic systematic assessment of the major accident prevention policy and the effectiveness and suitability of the process safety management system; |
| (ii) | the documented review of performance of the policy and process safety management system and its updating by senior management, including consideration and incorporation of necessary changes indicated by the audit and review. |
The information in the safety report must contain the elements set out in Annexure C.
| (4) | Presentation of the site and surrounding area of the establishment: |
| (a) | description of the site and its surrounding area, including the geographical location, meteorological, geographical and hydrographic conditions and, if necessary, its history; |
| (b) | identification of installations and other activities of the establishment which could present a major incident hazard; |
| (c) | description of areas where a major incident may occur. |
| (5) | Description of the establishment: |
| (a) | description of the main activities and products of the parts of the establishment which are important from the point of view of safety, sources of major incident risks and conditions under which such a major incident could happen, together with a description of proposed preventive measures; |
| (b) | description of processes, in particular the operating methods; |
| (c) | description of dangerous substances: |
| (i) | inventory of dangerous substances, including— |
| (aa) | the identification of dangerous substances: chemical name, the UN number; |
| (bb) | the maximum quantity of dangerous substances present; |
| (ii) | physical, chemical, toxicological characteristics and indication of the hazards, both immediate and delayed for people; |
| (iii) | physical and chemical behaviour under normal conditions of use or under potential incidental conditions. |
| (6) | Identification and incidental risks analysis and prevention methods: |
| (a) | detailed description of the possible major incident scenarios and their probability or the conditions under which they occur, including a summary of the events which may play a role in triggering each of these scenarios, the causes being internal or external to the establishment; |
| (b) | assessment of the extent and severity of the consequences of identified major incidents; |
| (c) | description of technical consideration, methods and tools used for the safety evaluation of the establishment. |
| (7) | Measures of protection and intervention to limit the consequences of an incident: |
| (a) | description of the equipment installed in the plant to limit the consequences of major incidents; |
| (b) | organisational alert and intervention; |
| (c) | description of internal or external resources that can be mobilised; |
| (d) | summary of elements described in subparagraphs (a), (b) and (c); |
| (e) | necessity for drawing up the on-site emergency plan. |
