Petroleum Pipelines Act, 2003 (Act No. 60 of 2003)Chapter 2 : Authority and Members8. Meetings of Authority |
| (1) |
| (a) | The Authority must meet at such times and places as may be determined by the proper performance of its functions. |
| (b) | The chairperson must convene such meetings of the Authority as are necessary for the chairperson. |
| (2) | The chairperson must, upon a written request of the Chief Executive Officer or two other members, convene a special meeting to be held within two weeks after the date of receipt of such request. |
| (3) | Unless other procedures are prescribed by rule, the chairperson of any meeting of the Authority must determine the procedures to be followed at such meeting. |
| (4) | The quorum for any meeting of the Authority is a majority of its members. |
| (5) |
| (a) | The decision of the majority of the members present at a meeting constitutes a decision of the Authority. |
| (b) | In the event of an equality of votes on any matter the person presiding at the meeting has a casting vote in addition to his or her deliberative vote. |
| (6) | No decision taken by the Authority is invalid merely because of a vacancy on the Authority or because any person not entitled to sit as a member sat as a member at the time when the decision was taken if the rest of the members present at the meeting and entitled to sit as members at the meeting constituted a quorum and the decision was taken by a majority of those members present and entitled to vote. |
| (7) | The Chief Executive Officer, or if unavailable an employee of the Authority designated by the Chief Executive Officer, must attend all meetings of the Authority and has the right to speak, but not to vote, at such meetings. |
| (8) |
| (a) | Any meeting of the Authority is open to the public unless confidential, proprietary or commercially sensitive information is tabled for discussion, in which case an affected person must convince the Authority why such information should not be disclosed to the public. |
| (b) | If the Authority takes a decision in any other manner than at a formal meeting, such decision comes into effect immediately but must be recorded in writing, signed by a majority of the members and submitted for noting at the first formal meeting of the Authority following the decision. |
| (c) | The Authority must keep a record of all of its proceedings. |