(1)
| (a) | The administrator must, if the application for assistance is approved, make arrangements with the persons or institutions to be paid regarding payment. |
| (b) | The administrator must, before making any payment in terms of this regulation, enquire from the persons or institutions to be paid whether he or she is aware of any financial aid, assistance or concession referred to in regulation 10(4) received by the beneficiary. |
| (c) | The administrator must, if it appears from the enquiry provided for in paragraph (b) that the beneficiary has received any financial aid, assistance or concession which has not been disclosed by the beneficiary, calculate such amount and deduct it from the amount for which the beneficiary qualifies in terms of these Regulations. |
| (d) | The administrator must, before deducting the amount referred to in paragraph (c), give the beneficiary a reasonable opportunity to explain the receipt of the financial aid, assistance or concession. |
(2)
| (a) | Payment of assistance must be made— |
| (i) | by electronic transfer; and |
| (ii) | to the persons or institutions referred to in paragraph (b). |
| (b) | The administrator must make payments in respect of the following expenses to the following persons or institutions: |
| (i) | School fees must be paid to the relevant school; |
| (ii) | the boarding allowance must be paid to the person, institution or body responsible for the management and administration of a school hostel or place where the beneficiary resides or boards; |
| (iii) | the school uniform allowance may be paid to the supplier of the school uniform or the beneficiary; and |
| (iv) | the transport allowance may be paid to the beneficiary or the person or institution providing transport to the beneficiary. |
| (3) | The administrator must, when making a payment, have regard to sound financial administrative principles, procedures and processes. |
| (4) | The administrator may, on a regular basis, make a payment to the persons or institutions referred to in subregulation (2)(b). |
(5)
| (a) | [Regulation 15(5)(a) deleted by section 9(a) of Notice No. R. 1193, GG43890, dated 6 November 2020] |
| (b) | The administrator may make an advance payment in respect of the boarding allowance of a beneficiary if it appears to the administrator to be advisable and if he or she is satisfied, upon submission of proof, that these expenses will be incurred. |
| (c) | A beneficiary who receives an advanced payment in terms of this regulation in respect of a boarding allowance must, within 30 days after having received an advanced payment, submit to the administrator proof of payment of the expense in respect of which an advanced payment was received. |
[Regulation 15(5)(c) substituted by section 9(b) of Notice No. R. 1193, GG43890, dated 6 November 2020]
| (d) | The administrator may not make any further payments or advanced payments in terms of this regulation if proof of payment of the expense in respect of which an advanced payment was made, has not been received as required by paragraph (c). |
| (e) | The administrator may, in writing, direct a beneficiary or a person who exercises parental responsibility over the beneficiary to refund any amount, which has been paid in advance in terms of this regulation, if the expenditure in respect of which the advanced payment was made, has not been incurred. |
| (f) | The administrator may only give a direction referred to in paragraph (e), if he or she is satisfied that the expenditure has not been incurred as a result of circumstances over which the beneficiary or person who exercises parental responsibility over the beneficiary had no control. |
(6)
| (a) | The administrator may, if assistance in respect of boarding is paid for the accommodation of a beneficiary at a place other than a school hostel, on a regular basis request proof— |
| (i) | from the person who provides accommodation that the beneficiary is still residing or lodging there; |
| (ii) | from the person who provides accommodation, of the amount payable in respect of the accommodation of the beneficiary; and |
| (iii) | from the school that the beneficiary is still registered with the school. |
| (b) | The administrator may refuse to make any further payments relating to the accommodation of the beneficiary if proof of the facts referred to in paragraph (a) was requested but not submitted within the period specified by the administrator. |
| (7) | The administrator may only make a payment to a person or an institution in respect of accommodation referred to in subregulation (6)(a), upon receipt of documentary proof confirming— |
| (a) | the amount to be paid; |
| (b) | that the beneficiary is registered at the school; |
| (c) | if applicable, that the beneficiary hires accommodation at a place other than at a school hostel; and |
| (d) | any other information which, in the opinion of the administrator, is necessary to ensure accountability. |
(8) The administrator must—
| (a) | retain proof of payments; |
| (b) | in writing inform the beneficiary and the person or institution to which a payment has been made, of such payment; and |
| (c) | in writing inform the beneficiary that he or she must submit to the administrator a certified copy of his or her results provided by the school which he or she attended, within two weeks after receipt thereof. |
| (9) | The administrator must monitor the receipt of the records received and keep record thereof. |
