Quantity Surveying Profession Act, 2000 (Act No. 49 of 2000)

Board Notices

Rules of the South African Council for the Quantity Surveying Profession

2. Meetings and procedure at meetings of the Council and Committees of the Council
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2.1Meetings of the Council

 

2.1.1Subject to the provisions of section 4(7) of the Act and rule 2.1.2, all meetings of the Council shall be held at such times and places as may be fixed by the Council: Provided that the Council shall meet at least twice a year in every year: Provided further that, if at the close of any meeting the Council has not-fixed the time and place of its next meeting, such time and place shall be determined by the President.

 

2.1.2The President may at any time call a meeting of the Council to be held at such time and place as he / she may determine.

 

2.1.3The President shall, upon a written request to the Registrar, signed by not less than five members of the Council, call a meeting thereof to be held within six weeks after the date of receipt of such request, at such time and place as he / she may determine. The members requesting the meeting shall state the objective thereof.

 

2.1.4A notice, in writing, of every meeting of the Council, accompanied by an agenda, shall be sent by the Registrar to each member of the Council.

 

2.1.5The Agenda for any meeting shall be prepared by the Registrar in consultation with the President.

 

2.2Procedure at meetings

 

2.2.1Any member of the Council having a personal interest in a matter discussed at a meeting, shall disclose such interest before the matter is considered and shall recuse himself / herself if the meeting so decides.

 

2.2.2The President or person presiding at the meeting shall have a deliberative vote and in the event of an equality of votes in regard to any matter, shall also have a casting vote.

 

2.2.3The proceedings of any meeting shall be preserved in the form of minutes, which shall be confirmed by the members of the Council and authenticated by the signature of the President as soon as possible after such confirmation.

 

2.2.4Voting on any matter shall in general be by a show of hands, provided that if any one member so requests, the voting shall be by ballot.

 

2.3Meetings of Committees of the Council

 

2.3.1The provisions of rules 2.2.1, 2.2.2, 2.2.3 and 2.2.4 shall apply mutatis mutandis to meetings of committees established by the council in terms of section 17 of the Act.