Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011)RegulationsCivilian Secretariat for Police Service Regulations, 2016Chapter 6 : Monitoring and Evaluation26. Assessment and reporting process |
| (1) | Upon receipt of the required information, records and other information from the police service, the Secretary must ensure that a preliminary assessment on compliance by the police service with its regulatory framework is conducted. |
| (2) | In conducting the preliminary assessment, the Secretary of Police may determine, identify and record— |
| (a) | concerns relating to non-compliance; |
| (b) | any inadequacy in control measures; |
| (c) | areas of non-alignment between the activities of the police service and its mandate and priorities; |
| (d) | any significant policing failures regarding service delivery; |
| (e) | systemic gaps and weaknesses on implementation; |
| (f) | unreasonable and unnecessary exercise of police powers; |
| (g) | inadequate coordination of activities with other cluster departments relating to safety and security; and |
| (h) | concerns relating to how the police service executes its mandate and how it implements national priorities. |
| (3) | Upon completion of the preliminary assessment contemplated in sub-regulation (1), the Secretary must , for the purposes of compiling a report, ensure that all recorded concerns are verified by implementing such verification techniques as may be appropriate, including but not limited to— |
| (a) | conducting desk-top or physical inspections at premises under the control of the police service; |
| (b) | conducting face to face interviews with affected persons or communities; |
| (c) | receiving briefings by the police service; |
| (d) | utilising questionnaires; |
| (e) | conducting exit interviews; and |
| (f) | consulting with members of the police service. |
| (4) | After the verifications have been conducted, the Secretary must ensure that a draft monitoring and evaluation report on the police service with findings and recommendations is compiled and submitted to the National Commissioner and the relevant Head of Division of the police service for comment. |
| (5) | The National Commissioner or Head of Division must, within ten working days after receiving the report contemplated in sub-regulation (3), submit its comments to the Secretary of Police. |
| (6) | Upon completion of the final monitoring and evaluation report, the Secretary of Police must submit such report to the Minister. |