The administrative secretariat, subject to the direction of the Secretary, will be responsible for—
| (a) | preparing draft agendas for Forum meetings; |
| (b) | structuring the agenda in accordance with key priorities of the Civilian Secretariat and provincial secretariats; |
| (c) | ensuring that the agenda items, action item lists and documentation are compiled and distributed in terms of this Chapter; |
| (d) | Sending invitations and coordinating attendance of members of the Forum; |
| (e) | Making logistical arrangements for Forum meetings; and |
| (f) | Ensuring that processes relating to protocol and security are followed. |
