The following criteria will apply with regard to the scheduling of Forum meetings—
| (a) | a meeting of the Forum must be held at least once per quarter. |
| (b) | the Forum will determine a schedule containing dates for its meetings at the end of the preceding financial year; |
| (c) | the Forum meetings must take place as scheduled and may not be cancelled unless there are exceptional circumstances; and |
| (d) | only the Chairperson may cancel or postpone a meeting and If this situation arises, the meetings be reconvened within seven days of the scheduled date. |
