Companies Act, 1973 (Act No. 61 of 1973)Regulations Retention and Preservation of Company Records, 19832. Preservation of Records |
| 1) | A company may reproduce or cause to be any record to be kept by it under the Act on microfilm: Provided that any record which may be reproduced on microfilm shall be reproduced in accordance with the code of practice of the South African Bureau of Standards for the processing, testing and preservation of silver gelatin microfilm for archival purposes. |
| 2) | A reproduction of any original record of a company on microfilm shall be certified by a director or officer of the company to be a true and accurate reproduction of the original of such record and such certificate shall be substantially in the form contained in Schedule 1 to these regulations. |
| 3) | Any reproduction referred to in subregulations (1) and (2) shall for all purposes be deemed to be the original records of the company concerned, and a copy obtained by means of such reproduction and which has been certified by a director or officer of that company as a true copy of such reproduction, shall be admissible in evidence, and shall be as effective in law as if it were the original record concerned. |
| 4) | A company shall, in accordance with the code of practice of the South African Bureau of Standards referred to in regulation 2(1), take the necessary steps to ensure the safe preservation of any microfilm on which any record of the company has been reproduced. |