Customary Initiation Act, 2021 (Act No. 2 of 2021)RegulationsCustomary Initiation Regulations, 2025Chapter 3 : Provincial Initiation Coordinating Committee8. Meetings of PICC |
(1)
| (a) | If a member of the PICC is unable to attend any meeting of the relevant PICC, such member must submit a written apology to the chairperson of the PICC and the secretariat thereof, at least three working days before the meeting. |
| (b) | If a member of the PICC is absent from three consecutive meetings, whether with or without having submitted a written apology, the chairperson of the PICC must inform such member in writing that if his or her absence persists, it will be reported to the Premier, and relevant provincial department or institution, as the case may be. |
| (c) | If, after having written to a member as contemplated in paragraph (b), such member is absent from the next meeting of the PICC, the chairperson of the PICC must report such absence to the Premier and the Premier may, in writing, request the institution or department who designated such member, to replace the member. |
| (2) | A PICC may request a meeting with the NIOC to discuss any matter relating to the implementation of the Act. |
| (3) | A PICC may request a meeting with any other PICC to discuss any matter relating to the implementation of the Act. |
| (4) | The PICC must adopt Terms of Reference for meetings of the PICC and joint meetings as contemplated in sub-regulation (2), which Terms of Reference must at least include— |
| (a) | meeting procedures; |
| (b) | rules relating to the confidentiality and closed sessions; |
| (c) | roles and functions; |
| (d) | decision making procedures; and |
| (e) | record keeping and reporting. |
| (5) | In extraordinary circumstances the chairperson of the PICC, may give a minimum of 24 hours’ notice of a special meeting of the PICC to all members of the PICC, to attend to any urgent matters: Provided that if a member of the PICC is unable to attend any such special meeting, such member must submit a written apology to the chairperson of the PICC and the secretariat thereof, at least 12 hours before the meeting. |
| (6) | In extraordinary circumstances the Premier, relevant MEC or HOD may give a minimum of 24 hours’ notice of a special meeting of the PICC to all members of the PICC, to attend to any urgent matters: Provided that if a member of the PICC is unable to attend any such meeting, such member must submit a written apology to the Premier, MEC or HOD, as the case may be, and the secretariat of the PICC, at least 12 hours before the meeting. |
| (7) | The provisions of sections 14(2)(a) and (b) and (4)(a) and (b) and 17 of the Act, as the case may be, apply with the necessary changes to meetings contemplated in this regulation. |