Further Education and Training Colleges Act, 2006 (Act No. 16 of 2006)Regulations for the Registration of Private Further Education and Training Colleges, 2007Chapter 6 : Responsibility of a Private College22. Academic records |
| 1) | A private college must keep comprehensive academic records of each student enrolled for each qualification for which it is registered. |
| 2) | A private college must, at the request of an enrolled student or past student and on payment of a prescribed fee, provide a transcript of the student's academic record which shows - |
| a) | the full name of the student; |
| b) | the identity number of the student or, if the student is not a South African citizen, the passport number and nationality; |
| c) | the student number; |
| d) | the course taken, by code number and name, for each year, in chronological order; |
| e) | the mark or grade attained for each course; and |
| f) | the qualification awarded. |
| 3) | In the case where an enrolled student or a past student has lost his or her certificate and submits a request for a copy and pays the prescribed fee, a private college must make arrangements through Umalusi to provide the student with a copy of his or her certificate. |
| 4) | A private college must submit such information from its academic records as the South African Qualifications Authority may require for the National Learner Records Database. |