Higher Education Act, 1997 (Act No. 101 of 1997)NoticesStandard Institutional Statute, 2018Chapter 5 : Council17. Election and nomination procedures |
| (1) | The Senate members who serve on Council shall be elected in accordance with the procedure prescribed in Chapter 6. |
| (2) | Employee representatives on the Council shall be elected from the ranks of the academic and non-academic employees in accordance with a process controlled by the Registrar consisting of the following— |
| (a) | Within a reasonable period of time before a specific election date, the Registrar shall offer— |
| (i) | every permanent academic employee the opportunity to nominate a permanent academic employee to represent the permanent academic staff on the Council; and |
| (ii) | every permanent non-academic employee the opportunity to nominate a permanent non-academic employee to represent the permanent non-academic staff on the Council. |
| (b) | Each nominated candidate shall be seconded by at least ten permanent employees (in the case of an academic nominee they must be academic employees and in the case of a non-academic nominee they must be non-academic employees) and the nominee shall indicate in writing to the Registrar that he or she accepts the nomination. |
| (c) | On the closure of nominations, the Registrar shall arrange for an election in accordance with general acceptable election procedures. |
| (d) | Permanent academic employees shall vote in respect of the vacancy to be filled by a permanent academic employee and permanent non-academic employees shall vote in respect of the vacancy to be filled by a permanent non-academic employee. |
| (e) | An election shall be valid only if at least 15 per cent of the permanent academic employees or permanent non-academic employees, as the case may be, participated in the election. |
| (f) | The Registrar shall announce the results of the election as soon as possible after conclusion of the election. |
| (g) | The Registrar shall determine, after consultation with the Director of Human Resources, whether an employee of the University, or an employee of the University jointly appointed by the University and another body, qualifies as an academic or a non-academic employee. |
| (h) | If an employee performs academic and non-academic tasks in accordance with his or her job description, that particular employee is considered to be an academic employee. |
| (3) | Student members on the Council shall be appointed at an ordinary or a special meeting of the SRC from the ranks of the SRC in accordance with an appointment procedure of the SRC. |
| (4) | The election of Council members from the ranks of the University’s donors shall take place in accordance with Chapter 13 of this Statute. |
| (5) | The members of Council who are appointed to the Council on the basis of their expertise and experience shall be appointed by means of a process controlled and supervised by the Registrar: |
| (a) | The Registrar shall place an advertisement in two national papers and on the University’s website, inviting organisations, interest groups and individuals to nominate persons with expertise and experience as determined by the Council to serve on the Council: Provided that if, in the opinion of the Council, the advertisements fail to elicit a satisfactory response, the Council may request organisations or individuals to nominate additional persons. |
| (b) | The Standing Committee of Council, after consultation with the Registrar, may draw up a list of the most suitable nominees for recommendation to the Council: Provided that the names of all nominees will be tabled at the Council meeting. |
| (c) | The members of Council shall be elected at an ordinary or an extraordinary meeting of the Council from the ranks of the nominees, after taking into consideration the recommendations made by the Standing Committee of Council. |
| (6) | In electing members of Council as contemplated in subparagraph (5), the Council shall take into account that, apart from the required expertise and experience of the individual candidates, it is also desirable to have a broad and balanced representation on the Council as far as gender and racial composition are concerned. |
| (7) | The process for the appointment of Council members as contemplated in paragraphs 15(1)(g) and 15(1)(h), shall be facilitated by the Registrar: Provided that the local authority referred to in paragraph 15(1)(h) shall be designated by the Council. |
| (8) | The process to be followed in the event of an incidental vacancy arising on the Council shall, with the necessary changes, be the same as described above. |
| (9) | A new Council member who is elected or appointed to fill a vacancy that arose before the expiry of the previous incumbent’s term of office, shall be elected for the full four-year term of the particular office. |