| (1) | An applicant for an exchange visa in terms of section 22(a) of the Act shall— |
| (a) | in the case of a learning institution in the Republic, in conjunction with a foreign education and training institution or a foreign state institution organising or administering the programme, submit a letter from— |
| (i) | the Department of Basic Education or Higher Education and Training or a learning institution in the Republic confirming that it is responsible for organising or administering the existence of the programme, outlining the activities, terms and conditions and duration thereof and accepting full responsibility for the student while he or she is in the Republic; and |
| (ii) | the foreign state institution or education and training institution confirming the particulars of the applicant, the applicant's enrolment with the foreign education and training institution, and the date on which the programme shall commence. |
| (b) | in the case of a programme of cultural, economic or social exchange, organised or administered by an organ of state or a learning institution, in conjunction with a foreign education and training institution or a foreign state institution, submit a letter from— |
| (i) | the organ of state or foreign education and training institution confirming the existence of the exchange programme; or |
| (ii) | the foreign education and training institution confirming the enrolment of the applicant or the foreign state institution conducting the programme, as the case may be. |
(2) An applicant for an exchange visa in terms of section 22(a) or (b) of the Act, shall submit—
| (a) | proof of a valid return air flight ticket or written undertaking by the organ of state, learning institution or employer accepting responsibility for the return or deportation costs of the applicant, as the case may be; |
| (b) | a police clearance certificate from country of ordinary residence; and |
| (c) | proof of medical cover for the duration of the exchange period with a medical scheme registered in terms of the Medical Schemes Act. |
| (3) | An organ of state or a learning institution shall report to the Director-General as contemplated in section 22(a) of the Act and provide information on Form 16 illustrated in Annexure A. |
| (4) | The period contemplated in section 22(a)(ii) of the Act that a person should stay out of the Republic before making an application for a different type of visa to return to the Republic shall be one year. |
| (5) | An exchange visa may be issued for a period not exceeding the period of the exchange programme. |
