Securities Services Act, 2004 (Act No. 36 of 2004)Code of Conduct for Authorised Users5. Record-keeping |
| (1) | An authorised user must maintain proper, complete, accurate and secure records. |
(2)
| (a) | An authorised user must have appropriate procedures and systems in place to store and retrieve in a manner safe from destruction a record of all— |
| (i) | instructions relating to a securities service rendered to a client, including verbal instructions given by the client to the authorised user; and |
| (ii) | documentation relating to the contractual arrangement between the authorised user and the client. |
| (d) | Records may be kept in electronic or voice recorded format. |
| (c) | Authorised users need not keep the records themselves but must be capable of making such records available for inspection within seven days. |
| (d) | A record referred to in 5(2)(a)(i) must be kept for a period of at least six months after the instruction has been given. A record referred to in 5(2)(a)(ii) must be kept for a period of at least five years after the contractual relationship has been terminated. |